How-To Guide

Handbook Of Disposal Of Government Assets

by Anonymous · Published 2026-06-23

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363 chapters 29,313 words ~117 min read English

Imported from Handbook Of Disposal Of Government Assets.docx

1. Introduction
2. Foreword
3. Preface
4. Learning Objectives
5. Editorial CommitteeHandbook on Disposal of Government Assets under GFR 2017Mechanical Circle (I&FC), Srinagar2026
6. TABLE OF CONTENTS
7. Core Chapters
8. Back Matter
9. LIST OF ABBREVIATIONS
10. Chapter 1
11. Introduction
12. 1.5 Principles Governing Disposal
13. 1.6 Definitions
14. 1.7 Asset Life Cycle
15. 1.8 Importance of Proper Valuation
16. 1.9 Legal and Regulatory Framework
17. 1.10 Roles and Responsibilities of Authorities
18. Best Practices
19. Key Points to Remember
20. 1.11 Ethical Principles in Disposal of Government Stores
21. 1.17 Frequently Asked Questions (FAQs)
22. 1.18 Chapter Summary
23. 1.19 Review Questions
24. 1.20 Key Takeaways
25. Chapter Conclusion
26. Chapter 2
27. Overview of GFR Rules 217–223
28. Rule 217 – General Principles Governing Disposal of Stores
29. 2.12 Practical Implementation of Rule 217 in Engineering Departments
30. 2.13 Case Study
31. 2.14 Common Audit Observations
32. 2.15 Common Mistakes to Avoid
33. 2.16 Best Practices
34. 2.17 Rule 217 Compliance Checklist
35. Chapter Summary – Rule 217
36. Rule 217 – General Principles Governing Disposal of Government Stores
37. Rule 218 – Principles Governing Disposal of Government Stores
38. 2.19 Objectives of Rule 218
39. 2.20 Fundamental Principles
40. 2.21 Disposal Through Competitive Methods
41. 2.22 Importance of Market Valuation
42. 2.23 Documentation Requirements
43. 2.24 Practical Significance
44. Rule 219 – Methods of Disposal of Government Stores
45. 2.26 Approved Methods of Disposal
46. 2.27 Public Auction
47. 2.28 Electronic Auction (e-Auction)
48. 2.29 Disposal Through Tender
49. 2.30 Sale to Other Government Organisations
50. 2.31 Selection of Appropriate Method
51. 2.32 Transparency Requirements
52. 2.33 Engineering Perspective
53. 2.34 Audit Perspective
54. 2.35 Key Takeaways
55. Rule 220 – Disposal through Auction and Other Special Procedures
56. 2.37 Auction as the Preferred Method
57. 2.38 Situations Requiring Special Procedures
58. 2.39 Approval by the Competent Authority
59. 2.40 Documentation and Record Keeping
60. 2.41 Engineering Illustration
61. 2.42 Audit Considerations
62. 2.43 Best Practices
63. 2.44 Key Takeaways
64. Rule 221 – Sale Account and Realisation of Sale Proceeds
65. 2.46 Realisation of Sale Proceeds
66. 2.47 Maintenance of Sale Account
67. 2.48 Deposit into Government Account
68. 2.49 Delivery of Stores
69. 2.50 Engineering Illustration
70. 2.51 Audit Perspective
71. 2.52 Best Practices
72. 2.53 Key Takeaways
73. Rule 222 – Accounting of Loss or Gain on Disposal of Government Stores
74. 2.55 Recognition of Financial Outcome
75. 2.56 Recording in Financial Accounts
76. 2.57 Examination of Significant Variations
77. 2.58 Engineering Illustration
78. 2.59 Audit Perspective
79. 2.60 Best Practices
80. 2.61 Key Takeaways
81. Rule 223 – Review, Monitoring and Closure of Disposal Proceedings
82. 2.63 Post-Disposal Review
83. 2.64 Reconciliation of Records
84. 2.65 Preservation of Records
85. 2.66 Engineering Illustration
86. 2.67 Audit Perspective
87. 2.68 Best Practices
88. 2.69 Conclusion
89. Chapter 3
90. Constitution and Functions of the Disposal Committee
91. Chapter 4
92. Valuation of Stores
93. 4.2 Objectives of Valuation
94. 4.3 Principles of Valuation
95. 4.4 Factors Affecting Valuation
96. 4.5 Valuation Methods
97. 4.6 Depreciation
98. 4.7 Technical Assessment
99. 4.8 Market Survey
100. 4.9 Preparation of Valuation Report
101. 4.10 Engineering Illustration
102. 4.11 Audit Perspective
103. 4.12 Best Practices
104. 4.13 Key Takeaways
105. Chapter 105
106. CHAPTER 5
107. FIXATION OF RESERVE PRICE
108. 5.1 Introduction
109. 5.2 Meaning of Reserve Price
110. 5.3 Objectives of Fixing Reserve Price
111. 5.4 Difference Between Valuation and Reserve Price
112. 5.5 Legal Framework
113. 5.6 Principles for Fixing Reserve Price
114. 5.7 Factors Influencing Reserve Price
115. 5.8 Sources of Information for Reserve Price
116. 5.9 Methods of Fixing Reserve Price
117. 5.10 Role of the Disposal Committee
118. 5.11 Approval by the Competent Authority
119. 5.12 Confidentiality of Reserve Price
120. 5.13 Revision of Reserve Price
121. 5.14 Audit and Vigilance Perspective
122. 5.15 Best Practices
123. 5.16 Practical Illustration
124. 5.17 Chapter Summary
125. Chapter 125
126. CHAPTER 6
127. METHODS OF DISPOSAL OF GOVERNMENT STORES
128. 6.1 Introduction
129. 6.2 Legal Framework
130. 6.3 Principles Governing Disposal
131. 6.4 Public Auction
132. 6.5 Electronic Auction (E-Auction)
133. 6.6 Open Tender
134. 6.7 Limited Tender
135. 6.8 Sale to Government Departments
136. 6.9 Buy-Back Arrangement
137. 6.10 Trade-In Method
138. 6.11 Sale as Scrap
139. 6.12 Destruction of Stores
140. 6.13 Disposal of E-Waste
141. 6.14 Disposal of Vehicles
142. 6.15 Disposal of Plant and Machinery
143. 6.16 Selection of Appropriate Disposal Method
144. 6.17 Documentation
145. 6.18 Common Audit Observations
146. 6.19 Vigilance Concerns
147. 6.20 Best Practices
148. 6.21 Practical Case Study
149. Chapter Summary
150. Review Questions
151. CHAPTER 7
152. DOCUMENTATION & RECORD MANAGEMENT
153. 7.1 Introduction
154. 7.2 Objectives of Documentation
155. 7.3 Stages Requiring Documentation
156. 7.4 Essential Documents in a Disposal File
157. 7.5 Inspection Report
158. 7.6 Condemnation Report
159. 7.7 Valuation Report
160. 7.8 Reserve Price Approval Note
161. 7.9 Auction/Tender Documents
162. 7.10 Proceedings of the Disposal Committee
163. 7.11 Comparative Statement of Bids
164. 7.12 Sale Confirmation and Delivery
165. 7.13 Registers to be Maintained
166. 7.14 Record Retention
167. 7.15 Digital Record Management
168. 7.16 Common Documentation Deficiencies
169. 7.17 Best Practices
170. 7.18 Practical Case Study
171. Chapter Summary
172. Review Questions
173. Chapter 8
174. Audit, Vigilance and Internal Controls under GFR, 2017
175. 8.1 Objectives of Financial Audit
176. 8.2 Types of Audit
177. 8.3 Role of Internal Controls
178. 8.4 Elements of Internal Financial Control
179. 8.5 Responsibilities of Drawing and Disbursing Officers (DDOs)
180. 8.6 Vigilance in Financial Administration
181. 8.7 Preventive Vigilance Measures
182. 8.8 Common Financial Irregularities
183. 8.9 Audit Objections
184. 8.10 Financial Accountability
185. 8.11 Role of Technology
186. 8.12 Best Practices for Strong Internal Controls
187. Chapter Summary
188. Key Points to Remember
189. Chapter 9
190. Practical Case Studies
191. Chapter Objectives
192. 9.1 Introduction
193. 9.2 Case Study 1 – Delay in Disposal of Obsolete Computers
194. 9.3 Case Study 2 – Sale Below Market Value
195. 9.4 Case Study 3 – Delivery Before Receipt of Payment
196. 9.5 Case Study 4 – Inadequate Publicity of Auction
197. 9.6 Case Study 5 – Missing Disposal Records
198. 9.7 Case Study 6 – Successful E-Auction
199. 9.8 Common Audit Observations
200. 9.9 Decision-Making Exercise
201. 9.10 Best Practices
202. Chapter Summary
203. Chapter 203
204. Chapter 10
205. Model Forms, Checklists & Specimen Documents
206. Chapter Objectives
207. 10.1 Introduction
208. 10.2 Model Form–1
209. 10.3 Model Form–2
210. 10.4 Model Form–3
211. 10.5 Model Form–4
212. 10.6 Model Form–5
213. 10.7 Model Form–6
214. 10.8 Model Form–7
215. 10.9 Model Form–8
216. 10.10 Model Form–9
217. 10.11 Model Form–10
218. 10.12 Disposal File Checklist
219. 10.13 Audit Readiness Checklist
220. 10.14 Record Retention
221. 10.15 Best Documentation Practices
222. Frequently Asked Questions (FAQs)
223. Chapter Summary
224. APPENDICES
225. Appendix I
226. Appendix II
227. Specimen Office Order for Constitution of Disposal Committee
228. Appendix III
229. Specimen Proceedings of the Board of Survey / Inspection Report
230. 2. Objective of Inspection
231. 3. Place and Date of Inspection
232. 4. Records Verified
233. 5. Physical Verification
234. 6. Details of Stores Inspected
235. 7. Observations of the Committee
236. 8. Valuation
237. 9. Recommendation Regarding Condemnation
238. 10. Recommended Method of Disposal
239. 11. Reserve Price
240. 12. Environmental Considerations
241. 13. Financial Implications
242. 14. Certification
243. 15. Signatures
244. 16. Approval of Competent Authority
245. Appendix IV
246. Specimen Condemnation Certificate
247. 2. Description of Stores Proposed for Condemnation
248. 3. Present Physical Condition
249. 4. Reasons for Condemnation
250. 5. Financial Particulars
251. 6. Recommendation
252. 7. Environmental and Safety Certification
253. 8. Certification by the Committee
254. 9. Signatures of the Committee
255. 10. Approval of Competent Authority
256. 11. Distribution
257. Appendix V
258. Specimen Auction Notice / Tender Notice for Disposal of Government Stores
259. 2. Details of Stores
260. 3. Inspection of Stores
261. 4. Eligibility of Bidders
262. 5. Earnest Money Deposit (EMD)
263. 6. Submission of Bids
264. 7. Opening of Bids
265. 8. Evaluation of Bids
266. 9. Payment Terms
267. 10. Delivery of Stores
268. 11. General Terms and Conditions
269. 12. Special Conditions (if applicable)
270. 13. Contact Details
271. 14. By Order
272. Annexure A
273. Annexure B
274. Appendix VI
275. Specimen Bid Form for Purchase of Condemned Government Stores
276. Part I – Particulars of the Bidder
277. Part II – Bid Details
278. Total Bid Value
279. Part III – Earnest Money Deposit (EMD)
280. Part IV – Declaration by Bidder
281. Part V – Eligibility Declaration
282. Part VI – Documents Enclosed
283. Part VII – Signature of Bidder
284. Part VIII – For Office Use Only
285. Annexure A
286. Annexure B
287. Notes for Users
288. Appendix VII
289. Specimen Comparative Statement of Bids
290. Part I – Basic Particulars
291. Part II – List of Bidders
292. Part III – Comparative Statement of Financial Bids
293. Part IV – Highest Responsive Bid
294. Part V – Committee Observations
295. Part VI – Reasons for Rejection (if applicable)
296. Part VII – Recommendation of the Committee
297. Part VIII – Financial Summary
298. Part IX – Signatures of the Bid Opening Committee
299. Part X – Approval of Competent Authority
300. Annexure A
301. Annexure B
302. Notes for Users
303. Appendix VIII
304. Specimen Sale Order / Acceptance Letter
305. Part I – Details of Stores
306. Part II – Payment Instructions
307. Part III – Delivery of Stores
308. Part IV – Conditions of Sale
309. Part V – Special Conditions (if applicable)
310. Part VI – Consequences of Default
311. Part VII – Acknowledgement by Purchaser
312. Part VIII – Certification by Stores Officer
313. Part IX – Approval of Competent Authority
314. Annexure A
315. Annexure B
316. Notes for Users
317. Appendix IX
318. Specimen Delivery Order / Gate Pass for Release of Government Stores
319. Delivery Order / Gate Pass
320. Part I – Purchaser Details
321. Part II – Details of Stores to be Delivered
322. Part III – Payment Verification
323. Part IV – Delivery Authorization
324. Part V – Transportation Details
325. Part VI – Certification by Storekeeper
326. Part VII – Acknowledgement by Purchaser
327. Part VIII – Gate Security Certification
328. Part IX – Certification by Stores Officer
329. Part X – Completion Certificate
330. Annexure A
331. Annexure B
332. Notes for Users
333. Appendix X
334. Specimen Certificate of Destruction / Certificate of Disposal of Government Stores
335. Certificate of Destruction / Disposal of Government Stores
336. Part I – Details of Stores Destroyed/Disposed Of
337. Part II – Grounds for Destruction
338. Part III – Method of Destruction/Disposal
339. Part IV – Place and Date
340. Part V – Committee Certification
341. Part VI – Environmental Compliance
342. Part VII – Certification by Committee Members
343. Part VIII – Certification by Stores Officer
344. Part IX – Accounts Certification
345. Part X – Approval of Competent Authority
346. Annexure A
347. Annexure B
348. Annexure C
349. Notes for Users
350. Appendix XI
351. Specimen Disposal Register of Government Stores
352. Disposal Register
353. Disposal Register
354. Monthly Disposal Summary
355. Quarterly Review
356. Annual Summary
357. Certification by Stores Officer
358. Verification by Head of Office
359. Annexure A
360. Annexure B
361. Notes for Users
362. BACK MATTER
363. Subject Index

Preview: Introduction

A short excerpt from “Introduction”. The full book contains 363 chapters and 29,313 words.

Handbook on Disposal of Government Assets under GFR 2017

First Edition

Compiled by

Editorial Committee

Mechanical Circle (I&FC), Srinagar

This publication has been prepared as a practical reference handbook to facilitate the understanding and implementation of the General Financial Rules, 2017 (GFR 2017), particularly the provisions relating to the disposal of Government goods and stores under Rules 217 to 223.

The material presented herein is intended solely for educational, training, and departmental guidance purposes. Every effort has been made to ensure that the explanations accurately reflect the intent and principles of the General Financial Rules, 2017. However, this handbook should not be construed as a substitute for the original statutory provisions, Government orders, departmental instructions, or official clarifications issued from time to time.

In case of any inconsistency between this handbook and the General Financial Rules or subsequent Government instructions, the provisions contained in the official Government publications shall prevail.

The Editorial Committee acknowledges that financial management is a dynamic subject. Readers are therefore advised to remain informed about amendments, executive instructions, circulars, and policy changes issued by the Government after publication of this edition.

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